Administrative Assistant - Departments of Primary Care and Specialty & Advanced Care

New England College of Optometry is a professional graduate school in Boston’s Back Bay. The Administrative Assistant is a supportive and approachable individual who serves as part of a team dedicated to assisting faculty as they implement educational programs of the College. The Administrative Assistant reports directly to the Chairs of the Departments of Primary Care and Specialty & Advanced Care. The Administrative Assistant understands the functions and activities of the educational programs and services in order to facilitate effective operations. The administrative assistant also works closely with the Academic Programs Coordinator and the office of Academic Affairs to provide integrated support and communications across academic departments.


  • Supports faculty with administration of course materials via the college’s learning management system (LMS), Moodle
  • Serves as a liaison to students by communicating departmental matters and facilitates the collection and distribution of course related assignments, projects, and exams
  • Assists faculty in preparation of exams and maintains grade data by entering student scores into LMS
  • Coordinates production of digital and printed course notes
  • Schedules meetings related to departmental functions, assists with preparation of meeting materials and arranges catering services when necessary
  • Assists with the preparation, maintenance and monitoring of departmental budgets with guidance from Department Chairs
  • Prepares check requests, processes invoices, and per-diem contracts for department related expenses
  • Arranges for use of facilities for department related activities, including labs, seminars and meetings; provides logistical support for activities as needed
  • Provides support to faculty on special projects, grants, workshops, and continuing education programs 
  • Provides auxiliary support for college-wide events and occasional coverage of other offices


  • B.S. preferred
  • 1-2 years’ experience
  • Intermediate knowledge of Word and Excel
  • Prior experience in higher education and experience with a learning management system (i.e. Blackboard, Moodle) helpful
  • Working during examination periods is required
  • Evening and weekend event and exam support occasionally required  

The College offers a competitive salary and excellent benefits. To apply, send cover letter and resume to

The College is an Equal Opportunity employer and encourages all qualified candidates to apply.